Privacy Policy

Privacy Policy

TDEC is committed to protecting your privacy and maintaining the confidentiality of your personal information. As a trusted partner in data processing and document management services, we understand that your privacy is fundamental to our relationship. This policy explains how we collect, use, protect, and manage your personal information in accordance with applicable privacy laws and regulations.

Our Commitment to Data Protection

All TDEC employees with access to personal information undergo comprehensive background screening and receive specialized privacy training. Our security infrastructure utilizes industry-leading protection standards including AES-256 encryption, multi-factor authentication, and continuous monitoring systems. Our facilities maintain 24/7 video surveillance, electronic access controls, and environmental protection systems to safeguard your information.

Information We Collect and How We Use It

We collect personal information directly from our clients through business relationships, contracts, and service delivery. This may include contact information, business details, and project-specific data necessary to deliver our services. We classify all information according to sensitivity levels and apply appropriate protection measures based on the classification.

We do not collect personal information through our website beyond basic web analytics. We may use session cookies to improve your browsing experience, but these do not collect personally identifiable information. You can control cookie settings through your browser preferences.

How We Protect Your Information

Your information is protected through multiple layers of security controls:

  • Encryption: All sensitive data is encrypted both in storage and during transmission using advanced encryption standards
  • Access Controls: Information access is strictly limited to authorized personnel based on job function and business need
  • Monitoring: We maintain comprehensive audit logging and real-time monitoring of all access to personal information
  • Physical Security: Our facilities feature controlled access, surveillance systems, and secure storage areas
  • Regular Assessments: We conduct annual security assessments and continuous vulnerability monitoring

Data Retention and Disposal

We retain personal information only as long as necessary to fulfill the purposes for which it was collected, comply with legal requirements, or as specified in our client agreements. When information is no longer needed, we securely dispose of it using industry-standard methods including secure wiping for electronic data and cross-cut shredding for physical documents.

Your Privacy Rights

You have important rights regarding your personal information:

  • Access: You may request to review the personal information we maintain about you
  • Correction: You may request corrections to inaccurate or incomplete information
  • Deletion: You may request deletion of your personal information under certain circumstances
  • Restriction: You may request that we limit how we use your information
  • Portability: You may request a copy of your information in a commonly used format

To exercise these rights, please contact us at the information provided below. We will respond to your request within 30 calendar days.

Information Sharing and Disclosure

We do not sell, rent, or share your personal information with third parties except in the following limited circumstances:

  • Legal Requirements: When required by law, court order, subpoena, or other legal process
  • Client Authorization: When you have explicitly agreed to the disclosure
  • Business Protection: To protect our legal rights or investigate potential violations of our policies or illegal activities
  • Business Transactions: In connection with a merger, acquisition, or sale of assets, subject to confidentiality protections
  • Service Providers: With trusted partners who assist in delivering our services, under strict confidentiality agreements

Third-Party Service Providers

When we engage third-party service providers, we require them to maintain the same high standards of data protection that we follow. We conduct regular security assessments of our partners and ensure they comply with applicable privacy and security requirements.

International Data Transfers

If we transfer your information internationally, we ensure appropriate safeguards are in place to protect your privacy rights in accordance with applicable laws.

Privacy Impact Assessments

For new services or significant changes to existing services that may affect personal information, we conduct privacy impact assessments to identify and mitigate potential privacy risks.

Data Breach Response

In the unlikely event of a security incident affecting personal information, we have comprehensive incident response procedures in place. We will notify affected individuals and relevant authorities as required by applicable laws, typically within 72 hours of discovering a breach.

Contact Information

If you have questions about this Privacy Policy, wish to exercise your privacy rights, or need to report a privacy concern, please contact us:

TDEC Privacy Officer

The Data Entry Company (TDEC)

Email: privacy@tdec.com
Phone: 301-718-0703
Address: 8001 Wisconsin Avenue, Suite 200, Bethesda, MD 20814

Updates to This Privacy Policy

By using our website or services, you acknowledge that you have read and agree to this Privacy Policy. If you do not agree with this Privacy Policy, please do not use our website or services.

We reserve the right to update this Privacy Policy periodically to reflect changes in our practices, technology, legal requirements, or other factors. When we make material changes, we will post the updated policy on this website and update the “Last Updated” date below. We encourage you to review this policy regularly to stay informed about how we protect your information.

For significant changes that materially affect your rights, we will provide additional notice as required by applicable law.

Last Updated: 06-12-2025

This Privacy Policy is effective as of the date listed above and applies to all information collected by TDEC.